Monthly IRC Meeting

Contents

• Monthly IRC Meeting
  • Introduction
  • Preparation of the Meeting
  • Organisation of the Meeting
  • The phases of the meeting
    • Introduction
    • Presentations
    • Discussion on topics
    • Conclusion
    • Summary Post

Introduction

Once a month, we will organize a community IRC meeting. All topics related to the community, the Open ERP product, the Open Object project can be discussed during this meeting. The meeting is open to partners, the management at Tiny and every member of the community.

It allows all actors on Open ERP to discuss about all aspects of the software or the organisation of the project.

Preparation of the Meeting

The community meeting should be planned in the calendar of the Open ERP website, the first tuesday of each month, at 1pm, UTC. You can check the exact date conversion for your country here:

http://www.timeanddate.com/worldclock/fixedtime.html?hour=14&min=0&sec=0&p1=48

A few days before the meeting, a proposition of points to discuss is published in the Open ERP wiki. People are free to add (don’t remove) or categorize topics. You can pre-discuss about some topics in the forum or our official IRC channel.

A post on the planet will be made a few days before the meeting. This post must include, at least: * a summary of all topics to cover, in the right order. * a link to the summary of previous meeting * a link to this page that explain the meeting organisation

Organisation of the Meeting

The meeting is organized at the official Open ERP IRC channel:

• http://openobject.com/irc/

If you missed the beginning of the meeting, you can check our IRC logs that are updated every hour.

timeline is selected at

The phases of a meeting: * Introduction: 10 minuts * Presentations: 5 minuts * Discussion on topics: average of 2 hours * Conclusion: 10 minuts * Summary Post: /

The phases of the meeting

Introduction

At the beginning of each meeting, we will select: * A responsible to organize and respect the list of topics * Someone to write a summary during the meeting These two people are publicly announced.

Then, the responsible of the meeting provide 2 links to be read: * This page: that explains the meeting organization, * The page containing the proposition of topics.

Then, we ask if someone wants to add some topics in the proposed list. If yes, the different elements are added in the list of topics, in the right section.

Presentations

People can write their names and the company they work for.

Discussion on topics

The responsible of the meeting announces the topics one by one. Each new topics should be emphasized so that it’s clear when we read the logs:

• —- New TOPIC —-

It’s important to discuss ONLY about the current topic to keep a clean structure in the meeting organisation. The responsible is the one that should organisze the discussion, by asking people to wait the right topic to discuss on some points.

Topics can not be longer than 15 minuts. If a topics is too long, the responsible of the meeting can request to continue on the next topic and, if needed, ask a new date to discuss this topic specifically.

Conclusion

The responsible to write the summary copy/paste his summary in the IRC channel. The summary must contain in minimum: * List of assigned tasks (who do what) * List of points to discuss in next meeting

People can criticise this summary, if the responsible missed some points.

The summary should not contain the thoughts or the full discussion of the people, the IRC log is accessible for this.

Summary Post

The responsible of the summary writes a post in the planet with the summary of the IRC meeting.